1. ABOUT THIS POLICY
The purpose of this policy is to regulate the use of Closed Circuit Television (CCTV) to monitor and record images for the purposes of safety and security of Bidvest McCarthy staff and customers.
2. APPLICATION AND CONSEQUENCES OF NON-COMPLIANCE WITH THIS POLICY
2.1. This policy applies to all staff of Bidvest McCarthy, which includes all permanent and temporary staff, contractors, and agency workers who are subject to the conditions and scope of this policy, as well as Bidvest McCarthy customers who enter Bidvest McCarthy premises. Failure to comply with this policy by Bidvest McCarthy staff may lead to disciplinary action, including summary dismissal or termination of contract or engagement (as appropriate) for serious or repeated breaches of this policy.
2.2. Right of entry into Bidvest McCarthy premises is reserved and Bidvest McCarthy reserves the right to refuse entry for any reason whatsoever. Bidvest McCarthy staff, suppliers and customers entering Bidvest McCarthy premises, acknowledge and agree that they are subject to Bidvest McCarthy security surveillance systems and policies, which may be viewed at www.bidvestburchmores.co.za. Bidvest McCarthy staff, suppliers and customers further agree to adhere to all security, health and safety practices and take all reasonable measures to protect their own security, health and safety, and that of others, whilst on Bidvest McCarthy premises.
2.3. It may also be the case that the conduct and or action(s) of Bidvest McCarthy staff, suppliers and customers may be unlawful and Bidvest McCarthy reserves the right to inform the appropriate authorities. Action(s) may result in civil or criminal proceedings.
3. GENERAL PRINCIPLES
3.1. Bidvest McCarthy is committed to enhancing the safety and security of Bidvest McCarthy staff, suppliers and customers by integrating the best practices with-regard-to workplace safety with the state of the art technology. A critical component of a comprehensive security program is the use of CCTV monitoring.
3.2. CCTV monitoring may be used in public areas by Bidvest McCarthy to deter crime and to assist in protecting employees, customers and property.
3.3. Information obtained via CCTV monitoring will be used exclusively for security and law enforcement purposes. Information obtained by CCTV monitoring will only be released when so authorised by the Information Officer (IO).
3.4. CCTV monitoring of public areas for security purposes will be conducted in a manner consistent with existing Bidvest McCarthy policies and practices and will be limited to uses that do not violate the reasonable expectation of privacy of data subjects.
3.5. Images and related data collected by CCTV are the property of Bidvest McCarthy.
4. RESPONSIBILITIES
4.1. The IO is responsible for authorizing all CCTV monitoring for safety and security purposes at Bidvest McCarthy and overseeing and coordinating the use of CCTV monitoring equipment at Bidvest McCarthy.
4.2. Bidvest McCarthy will monitor new developments in the law and industry standards in respect of CCTV monitoring.
5. PROCEDURES
5.1. Bidvest McCarthy will post the following signage where CCTV monitoring is deployed:
Bidvest McCarthy has taken reasonable measures to ensure your security, health and safety as far as reasonably practicable. Entry into and the use of these premises, any service available and/or information provided to you or by you to Bidvest McCarthy, is entirely at your own risk and volition. By choosing to enter our premises, you acknowledge and agree that you are subject to our security surveillance systems and policies, which may be viewed at www.bidvestburchmores.co.za.
Bidvest McCarthy, its employees and/or its agents shall not be liable for any injury, disability, disease, sickness or death of any person or loss or damage to any property or breach of personal information or data that may occur on these premises, howsoever caused, and whether by the negligence of Bidvest McCarthy, of any form as permissible by law its employees and/or its agents.
You hereby agree to indemnify, defend and hold harmless Bidvest McCarthy, its employees and/or its agents in all such circumstances. You hereby further agree to adhere to all security, health and safety practices and take all reasonable measures to protect your own security, health and safety, and that of others, whilst on these premises.
Right of entry into these premises is reserved and Bidvest McCarthy reserves the right to refuse entry for any reason whatsoever.
5.2. Individuals whose images are recorded have a right to view the images of themselves and to be provided with a copy of the images against the payment of a reasonable fee.
5.3. The CCTV systems used by Bidvest McCarthy will produce clear images which law enforcement bodies (such as the police) can use to investigate crime and that can easily be taken from the system when required.
5.4. CCTV cameras will be installed in positions where they can record clear images.
5.5. CCTV cameras will be positioned to avoid the capturing of images of persons not visiting the premises and residential housing. Any view given of housing will be no greater than what is available with unaided vision.
5.6. Images recorded by CCTV cameras will be securely stored and may only be accessed by authorised persons.
5.7. Images will not be provided to third parties other than law enforcement bodies.
5.8. Regular checks will be carried out to ensure that CCTV cameras are working properly and produce high-quality images.
5.9. CCTV monitoring will not be used in areas which customers and staff would reasonably expect to be private, such as toilet areas and private offices.
5.10. The CCTV monitoring center will be configured so-as-to prevent the tampering with or duplicating of information.
5.11. Recorded images will be stored for a period not exceeding 30 days and will then be erased, unless retained as part of a criminal investigation or court proceedings or other legitimate use as approved by the IO.
6. CONSEQUENCES OF NON-COMPLIANCE
It is essential that all staff comply with all relevant parts of this policy. Any failure to comply with this policy could have serious consequences for Bidvest McCarthy and its employees. Failure to comply may lead to: disciplinary action, including summary dismissal for serious or repeated breaches; civil or criminal proceedings; and/or personal liability for those responsible. Staff, suppliers and customers entering our premises, acknowledge and agree that they are subject to our security surveillance systems and policies, which may be viewed at www.mccarthy.co.za.
7. POLICY REVISION
This policy has been reviewed and approved by the IO, and is subject to change without prior notice.
8. CONTACT DETAILS OF THE IO
8.1. Name: Suvan Pillay
8.2. Address: Worcester House, Eton Office Park, Cnr Sloane & Harrison, Bryanston
8.3. E-mail address: Suvanp@bidvestautomotive.co.za
8.4. Telephone number: (011) 384 6900